Privacy Statement  – Casting Call for Gamer Mode

Roundstone Media Limited (“Roundstone”) is committed to protecting the privacy and security of your personal data.

The purpose of this Privacy Statement is to make you aware of how and why we use your personal data which you have provided to us for the purposes of entering the casting process for the show, Gamer Mode. This Privacy Statement provides you with certain information that must be provided under the Data Protection Act 2018, the General Data Protection Regulation 2016/679 (the “GDPR”) and any statutory instrument, order, rule or regulation made thereunder.

Click on the headings below to find out more about how we collect and process your personal data:

• Who is responsible for your personal data?
• What personal data do we collect?
• How do we collect your personal data?
• For what purposes do we process your personal data and what is our legal basis?
• Do we share your personal data with anyone else?
• Keeping your personal data secure
• Transferring personal data out of the EEA
• For how long do we keep your personal data?
• Your data protection rights
• Requests by data subjects to exercise their rights

1. Who is responsible for your personal data?

• Data protection provides rights to individuals with regard to the use of their personal information (personal data) by organisations, including Roundstone. Irish and EU laws on data protection govern all activities we engage in with regard to our collection, storage, handling, disclosure and other uses of personal data.
• The data protection rules that apply to us are currently contained in the the Data Protection Act 2018, the General Data Protection Regulation 2016/679 (the “GDPR”) and any statutory instrument, order, rule or regulation made thereunder (the “Data Protection Legislation”).
• “Data controllers” are the people who or organisations which determine the purposes for which, and the manner in which, any personal data is processed, who/which make independent decisions in relation to the personal data and/or who/which otherwise control that personal data.
• For the purposes of the GDPR, Roundstone is the data controller with regard to the processing of casting call personal data described in this Privacy Statement.

2. What personal data do we collect?

• “Personal data” means any information relating to an identified or identifiable natural person. Personal data can be factual (for example, a name, address or date of birth) or it can be an opinion about that person, their actions and behaviour.
• There are “special categories” of more sensitive personal data which require a higher level of protection. We do not collect any special categories of personal data from you for the purposes of the casting call.
• We will collect, store, and use the following categories of personal data about you:
• Name
• Age
• Gender
• Phone number
• Email address
• Town/city of residence
• CV (optional)
• Headshot
• Acting experience (including Gamer Tags and Twitch/YouTube channels operated by you)
• Name and address of the applicant’s parents where the applicant is under 18
• Introduction video

3. How is your personal data collected and where is it stored?

• We collect personal data about you directly from you when you apply to a casting call for our series.
• We may also collect personal data from you at open castings where you have not provided us with information by way of the online form.
• We will store the information on Dropbox and Google Drive accounts which only a limited number of people may access.

4. On what legal basis do we process your personal data and for what purposes do we process your personal data?

• We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
• Where we need to so we can take steps to potentially enter into a contract with you.
• Where you have consented to us using it.
• We will process your personal data for the following purposes:
• To assess your suitability for being cast in the series Gamer Mode
• To communicate with you about the casting process

If you fail to provide personal data

• If you fail to provide information when requested, which is necessary for us to consider your application (such as demo video or acting experience), we will not be able to process your application successfully.

Change of purpose

• We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
• Please note that we may process your personal data without your consent, in compliance with the above rules, where this is required or permitted by law.
• Do we share your personal data with anyone else?
• We will only share your personal data with limited people within the casting and production team, and with our accounts department if you are ultimately cast on the show.
• If you are shortlisted to be a presenter on the series, we will share your information with limited people within RTE who are the funders of the series.
• Keeping your personal data secure
• We take appropriate security measures against unlawful or unauthorised processing of personal data, and against the accidental loss of, or damage to, personal data. We limit access to your personal data to those who are required to have access to your personal data and where they have agreed that they are subject to a duty of confidentiality.
• We have put in place procedures and technologies to maintain the security of all personal data from the point of collection to the point of destruction. We have procedures in place to deal with actual and suspected data breaches which include an obligation on us to notify the supervisory authority and/or you, the data subject, where legally required to do so.
• Transferring personal data out of the EEA
• There are circumstances in which we will have to transfer your personal data out of the European Economic Area for the purposes of carrying out some of our functions. Where the need for such a transfer arises we will always ensure that there are appropriate safeguards in place to protect your personal data such as:
• the European Commission has issued a decision confirming that the country to which we transfer the personal data ensures an adequate level of protection for the data subjects’ rights and freedoms;
• appropriate safeguards are in place such as binding corporate rules (BCR), standard contractual clauses approved by the European Commission, an approved code of conduct or a certification mechanism;
• you have provided explicit consent to the proposed transfer after being informed of any potential risks; or
• the personal data is being transferred to a company in the US which has self-certified its compliance with the EU-US Privacy Shield which has been found by the European Commission to provide an adequate level of protection to the personal data of EU citizens.
• How long will we keep your personal data?
• We will retain your personal information until production on Gamer Mode has wrapped, at which point we will delete it
• Your data protection rights

• Under certain circumstances, by law you have the right to:

1. Request information about whether we hold personal information about you, and, if so, what that information is and why we are holding/using it.
2. Request access to your personal information (commonly known as a “data subject access request”). This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.
3. Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
4. Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).
5. Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes.
6. Object to automated decision-making including profiling, that is not to be subject of any automated decision-making by us using your personal information or profiling of you.
7. Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.

1. Request transfer of your personal information in an electronic and structured form to you or to another party (commonly known as a right to “data portability”). This enables you to take your data from us in an electronically useable format and to be able to transfer your data to another party in an electronically useable format.

• If you want to review, verify, correct or request erasure of your personal data, object to the processing of your personal data, or request that we transfer a copy of your personal data to another party, please contact the production department whose details are set out below.
• Please note that exercising some of these rights may mean that we are unable to perform our agreement with you or meet our legal and regulatory obligations, because   processing that information that is essential to our being able to do so.  We will tell you   if we think this is the case.  While none of this affects your rights, you should consider         carefully the consequences of you exercising those rights.
• However, there may be legal or regulatory reasons why we cannot meet your request, but if this is the case we will explain our reasons for not being able to.

Right to withdraw consent

• You have the right to withdraw your consent for that specific processing at any time. To withdraw your consent, please contact the production department. Once we have received notification that you have withdrawn your consent, we will no longer process your information for the purpose or purposes you originally agreed to, unless we have another legitimate basis for doing so in law.

Your duty to inform us of changes

• It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your working relationship with us.
• Requests by data subjects to exercise their rights
• Compliance with our data protection obligations and with this statement and our related policies is monitored by the production department. If you have any questions about this statement or about our data protection compliance, please contact the production department using the details set out below.
• Data subjects must make a formal request for personal data we hold about them or otherwise to exercise their data protections rights whether to make an access request or otherwise by contacting our production department.
• Our production department can be contacted as follows:-

• Note also that data subjects have the right to complain at any time to a data protection supervisory authority in relation to any issues related to our processing of their personal data. As our organisation is located in Ireland and we conduct our data processing here, we are regulated for data protection purposes by the Irish Data Protection Commissioner.  You can also contact the Data Protection Commissioner as follows:
• Go to their website dataprotection.ie
• Phone on +353 578 684 800 or +353 (0)761 104 800
• Email [email protected]
• Address: Data Protection Office – Canal House, Station Road, Portarlington, Co. Laois, R32 AP23. Or 21 Fitzwilliam Square Dublin 2. D02 RD28 Ireland.
• Changes to the Privacy Statement

Our Privacy Statement may change from time to time and any changes to the statement will be posted on this page.